Interview Schedule Email Solution for Tech Recruiters
Transform the interview scheduling experience for tech recruiters by automating the process from start to finish.
Our Customers
Companies around the world are using Rakuna platform to scale recruiting. Rakuna has got you covered on every front!
We love the spreadsheet, can email and follow-up with candidates easily. We have also received many great and positive responses from the candidates post-events. The Customer Support team has been super responsive and helpful via phone, intercom, and email. I would give them 10/10.
Jasleen K. Bains
Senior Recruiter at Amica
Rakuna really takes into consideration and integrate a lot of improvements that we suggest – it’s a good partnership.
Michael Armstrong
Campus Recruiting Team Leader at Southern Company
I love it, I love it so much! With Rakuna, I handled 100+ candidates all on my own at the event and everything still went really smoothly. I can’t imagine not having this app with me at events. I’ll definitely need this app when I go out to recruit.
Nicole Mincin
Recruiter at Applied Materials
I think Rakuna implementation was a huge success for us this season, not just in how we track the data but also in how we document things and have the candidates’ profiles in the system. Save so much Time & Energy!
Macey Robertson
Senior Campus Talent Acquisition Specialist at Klein Tools
The One-Stop Solution for Tech Industry Interview Scheduling
Elevate Tech Recruitment Experiences for All Stakeholders
- Recruiting Coordinators: Streamline your interview management process with complete control on a unified platform.
- Candidates: Save time and effort by effortlessly scheduling and rescheduling interviews with just a few clicks.
- Interviewers: Confirm or request interview changes with ease, share your calendar availability, and ensure you arrive at the correct location and time.
- Talent Acquisition Leaders & Hiring Managers: Access comprehensive and up-to-date data, enabling informed and rapid decision-making
Simplify Tech Recruitment With Third-Party Apps Integration
Empower Your Recruiters With Powerful Interview Scheduling Features
HOLD ALL TYPES OF MEETINGS:
Have the flexibility in scheduling 1-on-1, panel, phone, video, in-person, back-to-back, and all-day interviews - all based on your needs.
CALENDAR INTEGRATIONS:
Connect with Google Calendar, Outlook, or iCloud calendars to view interviewer's availabilities and eliminate error-prone schedulings.
TIME ZONE MANAGEMENT:
Conduct international interviews or across different time zones easily. Display and control interview time zone to avoid time confusion.
CANDIDATE SELF-SCHEDULING AND RESCHEDULING:
Provide maximum convenience when scheduling interviews. Candidates can select suitable time slots and reschedule with just a few clicks.
AUTOMATED FEATURES:
Rakuna handles your ‘grunt‘ tasks with style! Whether it's reminding you of upcoming interviews or moving candidates through your recruitment funnel.
LOG AND VIEW INTERVIEW FEEDBACK:
Streamline the assessment process, enhance team collaboration, and make quicker hiring decisions.
VIEW INTERVIEW DASHBOARD:
Use metrics reporting tools to measure interview success with comprehensive visuals.
DISPLAY EMPLOYER BRANDING:
Empower your company’s branding by customizing your profile and communication templates.
Master Interview Schedule Emails in the Tech Industry
In the ultra-competitive world of tech recruitment, every second counts - and that includes how you communicate interview logistics. An effective interview schedule email doesn’t just deliver a time and date; it sets the tone for the candidate experience. Whether you're hiring for entry-level developers or senior engineers, nailing your email communication helps build trust, cut through the noise, and keep top talent engaged from the very first message.
Keep It Concise, Clear, and Complete
Clarity isn’t optional. Your interview schedule email should include all critical details at a glance: date, time, time zone, format (virtual or on-site), platform or location, and any relevant instructions or links. Avoid long-winded intros or unnecessary jargon. Instead, lead with professionalism and precision.
Use bullet points or bold text to highlight essential info, and include a direct call-to-action encouraging candidates to confirm or reach out with questions. A streamlined, well-crafted message reflects your team’s attention to detail and respect for the candidate’s time.
Prioritize Responsiveness
Tech candidates are rarely on the market for long. Delayed responses or slow rescheduling processes can mean the difference between securing a star hire or losing them to a faster-moving competitor. Ensure your team responds promptly to candidate inquiries and availability changes, particularly after sending an interview schedule email.
Responsiveness not only shows that your organization is agile and respectful, but also reinforces a culture of clear and professional communication—something top-tier candidates often weigh heavily when comparing employers.
Automate for Speed and Accuracy
Manual scheduling is a relic of the past, especially in the tech space, where precision and speed are prized. Invest in automated scheduling tools that allow you to send calendar invites, track confirmations, and trigger follow-up emails directly within your interview schedule email workflow.
Automation eliminates human error, ensures consistency across your hiring team, and reduces the risk of no-shows through timely reminders. When tech recruiters automate the routine, they gain more bandwidth for what really matters: assessing talent and closing the right hires faster.
Personalization Builds Connection
Have questions about Rakuna’s Interview Scheduling Software?
How do I get started with Interview Scheduling?
You are eligible for a one-week trial for the Interview Scheduling solution when your newly signed-up organization is approved. Once you are in, there is a Self-onboarding process that you can follow, or you can book an onboarding call with us via [email protected]
Does Rakuna allow integration with calendar applications such as iCloud, Google, Office 365, Exchange, and Outlook?
Rakuna supports Google and Outlook calendars. The recruiter can import exportable calendar files such as ‘.ics’ directly from Rakuna product or contact the Product team to extend other calendar services.
Do you support multiple time zones?
Yes. The solution can set display time zones for different users, and all-time zones will be automatically converted in all interview communications.
Can interviewees see others' contact information when they book online?
No. Candidates will never have access to other candidates’ information while interacting with Rakuna’s products.
Does Rakuna Interview Scheduling Solution allow ATS integration? If yes, which ATS are supported?
Rakuna works with all major Applicant Tracking Systems. For example:
- Workday
- SAP SuccessFactors
- Greenhouse
- iCIMS
- Lever
Additionally, we can integrate with any ATS as long as it allows data to be securely pushed/pulled via APIs.
How easy is integration with other software modules?
Rakuna Platform is API-driven. That means the product has been built from day-1 to be integrative – Users can plug it into other systems.
Does Rakuna support SSO authentication?
Yes. Rakuna supports SSO authentication such as Azure Active Directory and Google SSO. Set-up & maintenance costs may be applied and vary depending on the company’s requirements and SSO policy.
