Interview Scheduling Software
Create a stress-free interview scheduling experience by automating the entire process.
The All-In-One Interview Scheduling Solution
Designed for every interview format, Rakuna’s Interview Scheduling Software transforms the scheduling process into a seamless experience. Rakuna is optimized to help you schedule and keep track of all interviews on one platform, no matter the interview type.
Provide The Best Experience For Everyone
One central hub for recruiters to streamline and automate the entire scheduling process for all parties involved:
- Recruiting Coordinators: Have full control in managing interviews in one streamlined platform
- Candidates: Schedule and reschedule interviews at the clicks of a few buttons
- Interviewers: Easily confirm interviews/ request reschedule, share your calendar availability, and show up to the right place, at the right time
- Talent Acquisition Leaders & Hiring Managers: Quickly make decisions based on comprehensive and real-time data
Simple to Use, Easy to Integrate
As a standalone product, our Interview Scheduling Software can solve the scheduling challenges well. But we can always go further. Expand your recruiting suite by integrating Interview Scheduling Software with your chosen solutions or other Rakuna recruiting products.
Powerful Features To Help Make Your Scheduling A Breeze
HOLD ALL TYPES OF MEETINGS:
Have the flexibility in scheduling 1-on-1, panel, phone, video, in-person, back-to-back, and all-day interviews - all based on your needs.
Connect with Google Calendar, Outlook, or iCloud calendars to view interviewer's availabilities and eliminate error-prone schedulings.
TIME ZONE MANAGEMENT:
Conduct international interviews or across different time zones easily. Display and control interview time zone to avoid time confusion.
CANDIDATE SELF-SCHEDULING AND RESCHEDULING:
Provide maximum convenience when scheduling interviews. Candidates can select suitable time slots and reschedule with just a few clicks.
Rakuna handles your ‘grunt‘ tasks with style! Whether it's reminding you of upcoming interviews or moving candidates through your recruitment funnel.
LOG AND VIEW INTERVIEW FEEDBACK:
Streamline the assessment process, enhance team collaboration, and make quicker hiring decisions.
VIEW INTERVIEW DASHBOARD:
Use metrics reporting tools to measure interview success with comprehensive visuals.
DISPLAY EMPLOYER BRANDING:
Empower your company’s branding by customizing your profile and communication templates.
Have questions about Rakuna’s Interview Scheduling Software?
Check out our detailed FAQs below!
How do I get started with Interview Scheduling?
You are eligible for a one-week trial for the Interview Scheduling solution when your newly signed-up organization is approved. Once you are in, there is a Self-onboarding process that you can follow, or you can book an onboarding call with us via firstname.lastname@example.org
Does Rakuna allow integration with calendar applications such as iCloud, Google, Office 365, Exchange, and Outlook?
Rakuna supports Google and Outlook calendars. The recruiter can import exportable calendar files such as ‘.ics’ directly from Rakuna product or contact the Product team to extend other calendar services.
Can I share my entire calendar with candidates?
No. At the moment, candidates can only see and book a preferred time via the Interview Self-scheduling Link from a list of available time slots that you set up.
Can multiple staff members be added to my company's account?
Yes. A user can invite colleagues to use Rakuna Interview Scheduling with different roles. Learn more about the roles for this product here
Do you support multiple time zones?
Yes. The solution can set display time zones for different users, and all-time zones will be automatically converted in all interview communications.
Can interviewees see others' contact information when they book online?
No. Candidates will never have access to other candidates' information while interacting with Rakuna's products.
Does Rakuna Interview Scheduling Solution allow ATS integration? If yes, which ATS are supported?
Rakuna works with all major Applicant Tracking Systems. For example:WorkdaySAP SuccessFactorsGreenhouseiCIMSLeverAdditionally, we can integrate with any ATS as long as it allows data to be securely pushed/pulled via APIs.Learn more here: www.rakuna.co/ats_integration/
How easy is integration with other software modules?
Rakuna Platform is API-driven. That means the product has been built from day-1 to be integrative - Users can plug it into other systems.
Does Rakuna support SSO authentication?
Yes. Rakuna supports SSO authentication such as Azure Active Directory and Google SSO. Set-up & maintenance costs may be applied and vary depending on the company's requirements and SSO policy.
Knowledge Snippet – International Interview Scheduling Tips
Arrange international interviews and meetings effectively with these best practices!
Scheduling dozens of interviews is already a challenging task. However, handling international scheduling with multiple time zone differences is a task best done with technology support. Check out a few tips for recruiters to nail global scheduling!
Interview Scheduling Tip #1:
Utilize An Interview Scheduling Tool
This one is a no-brainer. If you are tired of managing your calendar across different time zones or tracking dozens, if not hundreds, of scheduled interviews, you should find an interview scheduling tool to handle the job for you. Advanced tools like Rakuna's Interview Scheduling allow candidates to self-schedule and reschedule easily.
Candidates get to pick the time that suits them the most, and recruiters need not to worry about juggling multiple schedules. That's hitting two birds with one stone!
Interview Scheduling Tip #2:
Synchronize Logistics Information
When you are handling international candidates, it is vital that all parties are informed of the logistical requirements for the scheduled interview. Interview scheduling tools can be set up to automatically send reminders pre-interviews to both interviewers and interviewees, thus reducing the manual tasks for coordinators and no-show rate for interviews.
Interview Scheduling Tip #3:
Show Professional Consideration
Candidate experience can directly impact your hiring outcomes. Here are a few things you can do to boost candidate experience as you schedule international interviews:
- Be mindful of the candidate's regional holiday and off-hours.
- Provide instructional material to help candidates utilize the scheduling or video conference tool.
- Keep them informed of any changes regardless of the automated emails from your scheduling tool. It's the human interaction that makes the experience.
Want more helpful info snippets? Check out the links below for insightful recruitment knowledge, tips, and best practices!