Efficient Interview Scheduling for Healthcare Hiring

Streamline your healthcare hiring process with our interview scheduling software. Automate the scheduling process and create a stress-free experience for both candidates and recruiters.

Our Customers

Companies around the world are using Rakuna platform to scale recruiting. Rakuna has got you covered on every front!

Effortlessly Schedule Interviews in Healthcare Recruiting

Interview Scheduling Software is built to meet the unique needs of the healthcare industry. Whether it’s scheduling interviews for physicians, nurses, or other healthcare roles, streamline the process and make it more efficient with Rakuna.

Improve the Interview Experience for Healthcare Professionals

In the healthcare industry, Interview Scheduling Software serves as a central hub for recruiters to streamline & automate the entire scheduling process for all parties involved:

Recruiting Coordinators: Have full control of managing interviews on one platform.
Candidates: Easily schedule and reschedule interviews with a click of a button.
Interviewers: Easily confirm or request rescheduling, share their calendar availability to ensure punctuality.
Talent Acquisition Leaders and Hiring Managers can make informed decisions quickly based on real-time candidate evaluation data.

Effortless Third-party Apps Integrations for Healthcare Organizations

With Rakuna’s Interview Scheduling Software, healthcare recruiters can benefit from a standalone solution that easily tackles scheduling challenges or integrate with your chosen software to tailor the hiring process to your unique needs.

Scheduling Interviews Smarter With API Integration

Rakuna’s Interview Scheduling Platform connects seamlessly with top ATS platforms like Workday, SuccessFactors, Greenhouse, and more. Enjoy real-time data sync, zero manual work, and smooth workflows.

All under strict ISO27001-certified security protection.

Empower Your Recruiters With Powerful Interview Scheduling Features

Scheduling Interviews for Healthcare Recruitment: Top Challenges and Solutions

Scheduling interviews is a pivotal—but often underestimated—step in healthcare recruitment. Between packed clinician calendars and fast-moving hiring timelines, recruiters face a complex puzzle. In this knowledge snippet, we unpack the top obstacles recruiters encounter when scheduling interviews in healthcare settings—and share practical, tech-enabled solutions to help you stay one step ahead.

Balancing Conflicting Schedules

Coordinating interviews in the healthcare industry is a bit like performing surgery—precision matters. With physicians, hiring managers, department heads, and HR all needing to weigh in, aligning availability can feel near-impossible. Add in candidates who may be working irregular shifts or traveling between facilities, and suddenly, manual coordination becomes a bottleneck.

To streamline this chaos, healthcare organizations are increasingly turning to automated interview scheduling tools that offer real-time calendar syncing, group scheduling options, and visibility across all parties. These platforms reduce back-and-forth emails and ensure faster, more organized hiring workflows that respect everyone’s time.

Ensuring Candidate Engagement

In a talent-short market like healthcare, every minute matters—especially for clinical roles where demand outpaces supply. A poorly handled scheduling interview process can leave top candidates feeling neglected or unsure about your organization. Delays, vague instructions, and sudden changes in time slots often translate to lost talent and diminished trust.

Recruiters should prioritize proactive candidate communication: send automated reminders, confirm interview times well in advance, and offer flexibility where possible. This not only reinforces your employer brand but also reflects the kind of care and clarity candidates can expect from your organization as a whole.

Coordinating Virtual Interviews

With the healthcare sector embracing hybrid and remote hiring models, virtual interviews are now the norm rather than the exception. But not all candidates are tech-savvy, and not all recruiters are equipped to troubleshoot on the fly. Missteps here—technical glitches, missed links, poor lighting—can undercut a strong candidate experience.

That’s why it’s essential to use video conferencing platforms built for recruitment, with features like waiting rooms, screen sharing, and calendar integration. Providing candidates with prep materials and tech-check instructions ahead of time ensures that your virtual interview scheduling process is smooth, professional, and welcoming, regardless of physical location.

Rescheduling Without Disruption

Even the best-laid plans can unravel, especially in healthcare environments where emergencies are the norm. When rescheduling becomes necessary, having a standardized, respectful process is key. Instead of scrambling to coordinate manually, recruiters can lean on interview scheduling software with self-service rescheduling features and automated notifications.

The goal is to minimize disruption while maintaining candidate engagement and hiring velocity. Clear protocols, transparent updates, and empathy during the process can turn a potentially negative situation into a demonstration of your organization’s agility and professionalism.

Have questions about Rakuna’s Interview Scheduling Software?

Check out our detailed FAQs below!

How do I get started with Interview Scheduling?

You are eligible for a one-week trial for the Interview Scheduling solution when your newly signed-up organization is approved. Once you are in, there is a Self-onboarding process that you can follow, or you can book an onboarding call with us via [email protected]

Does Rakuna allow integration with calendar applications such as iCloud, Google, Office 365, Exchange, and Outlook?

Rakuna supports Google and Outlook calendars. The recruiter can import exportable calendar files such as ‘.ics’ directly from Rakuna product or contact the Product team to extend other calendar services.

Can I share my entire calendar with candidates?

No. At the moment, candidates can only see and book a preferred time via the Interview Self-scheduling Link from a list of available time slots that you set up.

Can multiple staff members be added to my company's account?

Yes. A user can invite colleagues to use Rakuna Interview Scheduling with different roles. Learn more about the roles for this product here

Do you support multiple time zones?

Yes. The solution can set display time zones for different users, and all-time zones will be automatically converted in all interview communications.

Can interviewees see others' contact information when they book online?

No. Candidates will never have access to other candidates’ information while interacting with Rakuna’s products.

Does Rakuna Interview Scheduling Solution allow ATS integration? If yes, which ATS are supported?

Rakuna works with all major Applicant Tracking Systems. For example:

Workday
SAP SuccessFactors
Greenhouse
iCIMS
Lever

Additionally, we can integrate with any ATS as long as it allows data to be securely pushed/pulled via APIs.

Learn more here

How easy is integration with other software modules?

Rakuna Platform is API-driven. That means the product has been built from day-1 to be integrative – Users can plug it into other systems.

Does Rakuna support SSO authentication?

Yes. Rakuna supports SSO authentication such as Azure Active Directory and Google SSO. Set-up & maintenance costs may be applied and vary depending on the company’s requirements and SSO policy.