Top 3 Best Free Interview Scheduling Software

If you are a recruiter and reading this blog, how much time usually do you spend on scheduling a job interview?

Rakuna’s customer insight research found that more than 30% of recruiters/ recruiting coordinators regard interview scheduling as one of the most time-consuming tasks in the hiring process due to lots of back-and-forth communications to match up everyone’s availability manually.

Therefore, using interview scheduling software is one of the popular options for every modern recruiter to optimize the applicant interview scheduling process. This automated software not only helps recruiters improve productivity by reducing back-and-forth emails and time-intensive phone calls, but it also betters candidate experience with candidate interview reminders through email or text and automated thank-you message post interviews.

In this blog, we will provide you with the 3 best free interview scheduling software you can apply to your business to save valuable time and improve your hiring process.

Calendly – Best Free Interview Scheduling Software for Individual Recruiters

Calendly provides recruiters with many automated functions. For example, it allows you to book unlimited meetings and interviews with others and then connect your calendars automatically to see whether you are available at the mentioned time.

Moreover, this can also help you save time and effort by sending out automatic notifications and reminders to all attendees and candidates as you assign. However, the free version limits you to use just one type of meeting instead of multiple meeting types like one-on-one, round-robin, collective, and group meetings.

  • Pros: Interviews and meetings can be scheduled directly to the user’s calendar. It is also easy to use and set up for recruiters and interviewees. It is available on many platforms like Google, Office 365, Outlook calendars, and apps like Salesforce, Stripe, GoToMeeting, and Zapier.
  • Cons: If recruiters need to use multiple types of meetings, such as one-on-one or group interviews, you will need to pay for it. Moreover, the calendar can not be linked to your phone calendar, and the old appointments still show up even when rescheduled. The time zone also can’t be updated automatically yet.
  • Upgraded price: Min 8$ per month.
  • Rate: 4.7/5 (G2 Review)

YouCanBook.Me – Best Free Interview Scheduling Software for International Recruiters and Interviewees

YouCanBook.Me (YCBM) is a popular online scheduling application that was released in 2011. It offers recruiters the effortless scheduling experience with not only automated emails & SMS, various integrations with different platforms such as Zoom, Microsoft, Zapier but also a high-secured GDPR-ready booking system that protects the data and privacy well.

One of the interesting points that differentiates this software from other competitors is that recruiters can create and personalize their booking websites with special decorations to match their personal and company branding. Moreover, it also supports international recruiters and candidates in more than 45 languages and time zones which makes their interview scheduling processes more and more convenient.

Read more: Best Interview Scheduling Software: Essential Buyer’s Guide For Modern Recruiters

  • Pros: It connects directly to the user’s calendar accounts for time zone differences, and provides infinite customizations using HTML and CSS. It is also available in more than 45 languages and integrates with many platforms.
  • Cons: The free version is just open for 1 calendar, so you need to pay for the upgraded version to connect more. Team functionality is limited in the free version, too.
  • Upgraded price: Min 10$ linked calendars.
  • Rate: 4.7/5 (G2 Review)

Setmore – Best Free Convenient Interview Scheduling App for Recruiting Team or Group Interviews with Candidates

Setmore is a simple but helpful online appointment scheduling web app that allows recruiters to schedule interview appointments, manage candidates, team members, etc. Every Setmore account is provided with a free booking page that lets your candidates schedule an interview with you.

Especially, the free version can connect and arrange calendars of more than 20 attendees so recruiters can easily book the group meetings for a big team without wasting a huge amount of time on back and forth calls and emails. Moreover, you can also add Setmore to your Facebook age or WordPress, Wix or Weebly, etc to help others book time with you more easily.

To speed up your interview progress, check -out these features of Rakuna’s Interview Scheduling Software

Pros: It can be customized for each recruiter/user. Moreover, it also allows recruiters to block appointment times, reschedule meetings, cancel appointments with interviewers, and interviewees easily. Setmore also supports the large team well even in the free version. Cons: It only provides users with two-way Google Calendar and Outlook Sync and SMS reminders in a premium version. Moreover, rescheduling can’t be updated immediately so that it can take you more effort and time to double-check your appointments. Upgraded price: $25 per month or $199 per year Rate: 4.2/5 (G2 Review)


Scheduling interviews is a tricky process for any recruiters. Besides the 3 free online software mentioned above, there are many other modern apps that can help recruiters or recruiting coordinators streamline and simplify the interview scheduling process as well as support them to communicate with candidates effectively. Not only do they provide all popular features as the free apps but they can also track candidate interviewing progress and/or provide integrations to the company applicant tracking system (ATS), so take time to discover their features to better your hiring process!