Effortless Interview Scheduling Email for Nonprofits Recruiters

Rakuna’s Interview Scheduling Software transforms the interview scheduling process for nonprofits with a user-friendly platform to schedule all interview types to ensure a stress-free experience.

Our Customers

Companies around the world are using Rakuna platform to scale recruiting. Rakuna has got you covered on every front!

We love the spreadsheet, can email and follow-up with candidates easily. We have also received many great and positive responses from the candidates post-events. The Customer Support team has been super responsive and helpful via phone, intercom, and email. I would give them 10/10.

Jasleen K. Bains

Senior Recruiter at Amica

Rakuna really takes into consideration and integrate a lot of improvements that we suggest – it’s a good partnership.

Michael Armstrong

Campus Recruiting Team Leader at Southern Company

I love it, I love it so much! With Rakuna, I handled 100+ candidates all on my own at the event and everything still went really smoothly. I can’t imagine not having this app with me at events. I’ll definitely need this app when I go out to recruit.

Nicole Mincin

Recruiter at Applied Materials

I think Rakuna implementation was a huge success for us this season, not just in how we track the data but also in how we document things and have the candidates’ profiles in the system. Save so much Time & Energy!

Macey Robertson

Senior Campus Talent Acquisition Specialist at Klein Tools

One Platform for All Nonprofit's Interview Scheduling Needs

Rakuna’s Interview Scheduling Software is designed to meet the needs of nonprofit organizations, streamlining the scheduling process for all types of interviews and ensuring a seamless candidate experience on a single platform.

Effortlessly Enhance Nonprofit's Interview Experience

With Rakuna’s Interview Scheduling Software, nonprofits can automate their scheduling process for all parties involved, ensuring a seamless and efficient hiring process:

Recruiters: Manage the entire interview process from a single platform, eliminating the need for disparate tools and workflows.
Candidates: Self-schedule and request changes for your interviews without the hassle of email chains or phone tag.
Interviewers: Confirm interviews, adjust schedules, and show up on time, all while reducing administrative overhead.
Talent acquisition leaders and hiring managers: Access timely and comprehensive data to make informed hiring decisions in record time.

Effortless Nonprofit Interview Scheduling Through Smart Integrations

For the nonprofit industry, where time and resources are often limited, Rakuna’s Interview Scheduling Software can provide an efficient solution to scheduling challenges as a stand-alone product or integrated with other third-party software.

Empower Your Recruiters With Powerful Interview Scheduling Features

Create a Positive Candidate Experience with Interview Scheduling Emails for Nonprofits

In the nonprofit world, hiring isn't just about filling roles—it’s about inviting someone to contribute to a mission that matters. And that starts with the very first touchpoint: the interview scheduling email. A thoughtful, well-crafted email can shape how candidates view your organization and set the tone for the entire experience. Here are four ways nonprofit recruiters can use interview communication to make a lasting impression.

Share your mission and values

Your organization’s purpose is its greatest asset. Including a brief note about your nonprofit’s mission in the interview scheduling email can help candidates feel connected to your cause from the start. Whether you’re scheduling interviews for volunteer coordinators or program leads, highlighting what drives your organization can make the interaction more meaningful—and help candidates assess if your values align with theirs.

Highlight the impact of the role

Nonprofit roles often come with the kind of purpose-driven work candidates crave. Use your interview invitation email to emphasize how the position directly contributes to the greater mission. Whether it’s improving community access to services or supporting an underserved population, letting candidates know the real-world impact of the job makes the interview feel less transactional and more transformational.

Personalize the communication

Make your interview scheduling email template feel less like a form letter and more like a handshake. Use the candidate’s name, reference their resume or past nonprofit work, and briefly mention why they stood out. This level of personalization fosters trust and reinforces that your organization values individuals, not just resumes. Thoughtful candidate communication also strengthens your reputation in the talent network.

Set Clear Expectations to Empower the Candidate

Clarity is kindness—especially in the nonprofit hiring process, which may be new to many candidates. In your interview confirmation message, include clear details like date, time, format (virtual or in-person), who they’ll meet, and any prep materials. Emphasize the candidate’s voice in the conversation: let them know their ideas, passion, and experience matter. When you frame the interview as a two-way dialogue, candidates walk in more confident and more committed.

Have questions about Rakuna’s Interview Scheduling Software?

Check out our detailed FAQs below!

How do I get started with Interview Scheduling?

You are eligible for a one-week trial for the Interview Scheduling solution when your newly signed-up organization is approved. Once you are in, there is a Self-onboarding process that you can follow, or you can book an onboarding call with us via [email protected]

Does Rakuna allow integration with calendar applications such as iCloud, Google, Office 365, Exchange, and Outlook?

Rakuna supports Google and Outlook calendars. The recruiter can import exportable calendar files such as ‘.ics’ directly from Rakuna product or contact the Product team to extend other calendar services.

Can I share my entire calendar with candidates?

No. At the moment, candidates can only see and book a preferred time via the Interview Self-scheduling Link from a list of available time slots that you set up.

Can multiple staff members be added to my company's account?

Yes. A user can invite colleagues to use Rakuna Interview Scheduling with different roles. Learn more about the roles for this product here

Do you support multiple time zones?

Yes. The solution can set display time zones for different users, and all-time zones will be automatically converted in all interview communications.

Can interviewees see others' contact information when they book online?

No. Candidates will never have access to other candidates’ information while interacting with Rakuna’s products.

Does Rakuna Interview Scheduling Solution allow ATS integration? If yes, which ATS are supported?

Rakuna works with all major Applicant Tracking Systems. For example:

Workday
SAP SuccessFactors
Greenhouse
iCIMS
Lever

Additionally, we can integrate with any ATS as long as it allows data to be securely pushed/pulled via APIs.

Learn more here

How easy is integration with other software modules?

Rakuna Platform is API-driven. That means the product has been built from day-1 to be integrative – Users can plug it into other systems.

Does Rakuna support SSO authentication?

Yes. Rakuna supports SSO authentication such as Azure Active Directory and Google SSO. Set-up & maintenance costs may be applied and vary depending on the company’s requirements and SSO policy.